A complete guide to Google Workspace for 2022
A complete guide to Google Workspace for 2022
Google Workspace: What is it?
Unlike the typical free Gmail or Google accounts that anybody may create, Google Workspace accounts are created and maintained by an administrator. The defaults, app access, and security settings for Google Workspace are mostly under the administrator's control. Workspace enables the application of various configurations to various groups of people, or, to use Workspace's terminology, various organizational units. Google Workspace can be set up to assist businesses that handle extremely sensitive data. An administrator might, for instance, forbid the offline storage of Drive files, email, and other Workspace data.
What programs are included in Google
Workspace?
The
fundamental offering for the majority of Google Workspace editions includes the
following apps. Click the link name to visit the appropriate Google Workspace
page for additional information about each app.
The speed of
Workspace apps is a significant factor. When used in the URL box of a
contemporary browser, Google's.new shortcuts create a new item of the specified
type. For instance, doc.new produces a new Google Doc whereas cal.new creates a
new Google Calendar event.
Gmail: The
world’s most widely used email service
Calendar:
Scheduling solution
Meet/Meet
hardware: Group video and audio conferencing
Chat/Spaces:
Team conversations and project places
Drive:
Private cloud storage that also allows shared drives and files
Docs: Collaborative
documents
Sheets:
Collaborative spreadsheets
Slides:
Collaborative presentations
Forms:
Customizable forms and surveys
Keep:
Collaborative notes
Sites: Collaborative
websites
The
following offerings are not prominently featured as core Workspace apps, but
are often available, depending on the edition of Google Workspace you use. In
some cases, these require additional purchases.
Groups &
Groups for Business: Email lists and access management
Cloud
Search: Search across your Google Workspace
Vault: Data
retention and eDiscovery
Jamboard /
Jamboard hardware: Collaborative visual board
Voice /
Voice hardware: Virtual phone system
Apps Script:
Business process automation
AppSheet:
No-code application development
Classroom:
Structured learning spaces for teachers and students
Domains: Domain registration with integrated Google Workspace sign-up and configuration
To access Google Workspace, what do I need?
a current
browser (Chrome strongly recommended)
A
contemporary web browser can be used to access Google Workspace apps on desktop
operating systems like Windows and macOS. Organizations that use Workspace will
typically prefer to adopt the Google Chrome browser as the standard. You can
use some Chrome-only features in addition to Workspace apps when you sign in to
your Workspace account using the Chrome browser. For instance, users can set up
Gmail, Docs, Sheets, and Slides to sync locally for offline use if an
administrator permits it. Many other current browsers, including Microsoft
Edge, Firefox, and Safari, enable users to access the majority of Google
Workspace app features online.
Google Drive for computers
Google Drive
for Desktop (formerly Google Drive File Stream), which allows users to access
Drive files and folders with a locally installed program, is available for
Windows and macOS operating systems. Because of this, navigating items on Drive
is quite similar to navigating a local file system.
Apps for Android, iOS, and iPad OS
There are a
number of Google Workspace apps that can be loaded on devices running Android,
iOS, and iPadOS. For instance, Gmail, Calendar, Drive, Docs, Sheets, Slides,
Meet, Chat, Keep, and Currents are all available for download and installation
via the iOS App Store or Google Play (Android) (Apple).
Note:
Although websites and forms made with Google Sites and Google Forms do function
well on mobile devices, mobile apps for those services are not yet available.
Hardware and Chrome Enterprise are
optional.
In addition
to using Google Workspace, many businesses additionally decide to buy
accessories like Chromebooks, Google Meet gear, Jamboard gadgets, or Google
Voice phone equipment. The Workspace account for your company can be used to
link all of these devices and the services they provide, allowing a Workspace
administrator to customize them.
People can
sign in using a Google Workspace account to access all Workspace apps on
Chromebooks (and other Chrome OS devices in different configurations, including
tablets or 2-in-1s). The majority of contemporary Chromebooks can run Android,
Linux, and Windows apps with the help of third-party software. A few higher-end
devices can run Windows apps natively. An administrator can deploy and
completely manage Chrome and Chrome devices using Chrome Enterprise controls.
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