A complete guide to Google Workspace for 2022

 

A complete guide to Google Workspace for 2022

 

Google Workspace: What is it?

Unlike the typical free Gmail or Google accounts that anybody may create, Google Workspace accounts are created and maintained by an administrator. The defaults, app access, and security settings for Google Workspace are mostly under the administrator's control. Workspace enables the application of various configurations to various groups of people, or, to use Workspace's terminology, various organizational units. Google Workspace can be set up to assist businesses that handle extremely sensitive data. An administrator might, for instance, forbid the offline storage of Drive files, email, and other Workspace data.

What programs are included in Google Workspace?

The fundamental offering for the majority of Google Workspace editions includes the following apps. Click the link name to visit the appropriate Google Workspace page for additional information about each app.

The speed of Workspace apps is a significant factor. When used in the URL box of a contemporary browser, Google's.new shortcuts create a new item of the specified type. For instance, doc.new produces a new Google Doc whereas cal.new creates a new Google Calendar event.

Gmail: The world’s most widely used email service

Calendar: Scheduling solution

Meet/Meet hardware: Group video and audio conferencing

Chat/Spaces: Team conversations and project places

Drive: Private cloud storage that also allows shared drives and files

Docs: Collaborative documents

Sheets: Collaborative spreadsheets

Slides: Collaborative presentations

Forms: Customizable forms and surveys

Keep: Collaborative notes

Sites: Collaborative websites

The following offerings are not prominently featured as core Workspace apps, but are often available, depending on the edition of Google Workspace you use. In some cases, these require additional purchases.

 

Groups & Groups for Business: Email lists and access management

Cloud Search: Search across your Google Workspace

Vault: Data retention and eDiscovery

Jamboard / Jamboard hardware: Collaborative visual board

Voice / Voice hardware: Virtual phone system

Apps Script: Business process automation

AppSheet: No-code application development

Classroom: Structured learning spaces for teachers and students

Domains: Domain registration with integrated Google Workspace sign-up and configuration

To access Google Workspace, what do I need?

a current browser (Chrome strongly recommended)

A contemporary web browser can be used to access Google Workspace apps on desktop operating systems like Windows and macOS. Organizations that use Workspace will typically prefer to adopt the Google Chrome browser as the standard. You can use some Chrome-only features in addition to Workspace apps when you sign in to your Workspace account using the Chrome browser. For instance, users can set up Gmail, Docs, Sheets, and Slides to sync locally for offline use if an administrator permits it. Many other current browsers, including Microsoft Edge, Firefox, and Safari, enable users to access the majority of Google Workspace app features online.

 

Google Drive for computers

Google Drive for Desktop (formerly Google Drive File Stream), which allows users to access Drive files and folders with a locally installed program, is available for Windows and macOS operating systems. Because of this, navigating items on Drive is quite similar to navigating a local file system.

 

Apps for Android, iOS, and iPad OS

There are a number of Google Workspace apps that can be loaded on devices running Android, iOS, and iPadOS. For instance, Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet, Chat, Keep, and Currents are all available for download and installation via the iOS App Store or Google Play (Android) (Apple).

Note: Although websites and forms made with Google Sites and Google Forms do function well on mobile devices, mobile apps for those services are not yet available.

 

Hardware and Chrome Enterprise are optional.

In addition to using Google Workspace, many businesses additionally decide to buy accessories like Chromebooks, Google Meet gear, Jamboard gadgets, or Google Voice phone equipment. The Workspace account for your company can be used to link all of these devices and the services they provide, allowing a Workspace administrator to customize them.

 

People can sign in using a Google Workspace account to access all Workspace apps on Chromebooks (and other Chrome OS devices in different configurations, including tablets or 2-in-1s). The majority of contemporary Chromebooks can run Android, Linux, and Windows apps with the help of third-party software. A few higher-end devices can run Windows apps natively. An administrator can deploy and completely manage Chrome and Chrome devices using Chrome Enterprise controls.

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